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Job Details

Sr. Cost and Compliance Officer

Company name
PATH.

Location
Washington, DC

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Profile

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health. Learn more at www.path.org.

PATH is seeking a Senior Cost and Compliance Officer. The Senior Cost and Compliance Officer is an integral part of the new business development process and works as a member of the larger Business Development Team at PATH on all new business opportunities. Under the direction of the Director, Business Development, the Senior Cost and Compliance Officer leads the PATH Cost and Compliance team, oversees the development of cost proposals including the budget, budget narrative, cost/price analysis of partner budgets, partner budget negotiations and documentation, and cost documentation and coordination with proposal team members throughout the organization. The Senior Cost and Compliance Officer will also lead the development of budgets and templates for US and non-US donors as well as conducting analysis of donors to ensure PATH’s proposals are compliant. The Senior Cost and Compliance Officer supports ongoing projects by reviewing and preparing budgets and assisting with re-budgeting exercises. The Senior Cost and Compliance Officer budgets for large and complex proposals, and also trains, mentors, assists, manages and supports the other PATH staff on proposal development.

SPECIFIC RESPONSIBILITIES

Cost Proposal Development and Submission:

Gather, research, analyze and document all cost assumptions for cost proposal budgets and certify cost data. Obtain US and international cost information, quotes and/or analyze historical costs from similar PATH projects, external sources and vendors, PATH program and project finance teams (both US-based and country office- based).

Coordinate with the business development and program teams on strategic issues involving competitive, realistic and responsive proposal budgets. Ensure that the proposal team is educated on donor requirements and regulations for all cost proposals. Lead a stripping/cost analysis of the RFA/RFP document for initial proposal team meetings. Lead the development of back of the envelope budgets for go/no-go Meetings. Develop cost strategy for individual proposals.

Manage subrecipients/subcontractors as a part of the proposal process and perform activities including: preparing and negotiating teaming agreements, providing budget assumptions and guidance, taking the lead in negotiating budgets, developing required budget templates, and ensuring final submissions conform to donor requirements. Provide cost guidelines, standards and templates.

Review terms and conditions of sample contracts, and request exceptions to terms and conditions when necessary.

Oversee the Business Development Associates and Assistants in collection of cost documentation and in producing and submitting the final proposal.

Oversee the cost compliance staff on large complex proposals.

Develop and revise complex proposal templates and budgets in accordance with donor requirements, while utilizing advanced Excel spreadsheet techniques.

Write explanatory budget narratives to accompany budget.

Schedule and manage proposal budget meetings with proposal teams and make recommendations to technical teams to assure development of a competitive proposal.

Maintain and update cost proposal resources and documentation (both in hard and soft copy).

Project Management:

Serve as primary liaison between Contracts and Project-based business units across all aspects of a project life cycle that involve material modifications to project budgets, pipelines, amendments, supplements, costed and non-costed extensions.

Respond to requests for information and advice from all business units on matters regarding cost compliance.

Other Business Development:

Supervise and manage the Business Development Cost and Compliance Team

Research and analyze various donor requirements for proposal budgeting and project management. Develop tools, templates and capacity-building on these requirements.

Conduct market research and cost/data gathering for countries and program work.

Create and revise cost-related tools, templates, worksheets, guides, and training manuals.

Create and/or modify budget spreadsheet templates to be responsive to donor requirements and create and/or revise new budget templates as needed, especially for non-US Government donors.

Provide ongoing formal and informal training to Program and Technical Leaders on cost proposal development.

Create and/or revise tools and templates for proposal handoff for project start-up.

Provide capacity-building to partner organizations (US-based and host-country based) on proposal budgeting, proposal procedures, cost documentation, and other issues.

Liaise with contracts and grants/finance staff supporting existing projects for operational inputs on proposal development.

Attend weekly and ad-hoc meetings. Participate in monitoring of PATH’s organizational program development and cross-program trends for business development trends.

Conduct desk research and analysis on US Government and other donor regulation policies including, but not limited to, Federal Acquisition Regulation (FAR), Agency for International Development Acquisition Regulation (AIDAR), and US Department of State Standardized Regulations.

Supervise/mentor less experienced staff.

Represent the Business Development Team in strategic and organizational initiatives across PATH.

Participate in bid decision discussions.

Engage with upper management to resolve difficult program issues.

Required Skills

Required Skills and Experience:

Minimum of 10 years’ experience managing the development of cost proposals including the budget, budget narrative, cost/price analysis of partner budgets, partner budget negotiations and documentation, and cost documentation.

Advanced analytical and business modeling skills.

Demonstrated knowledge of various donors including the US Government (USAID, CDC, NIH), DFID, Bill and Melinda Gates Foundation, UN Agencies, etc.

Demonstrated skills and ability to lead and develop and revise large cost proposal budgets within short turnaround times.

Excellent attention to detail, self-motivated and ability to work under pressure with competing deadlines.

Company info

PATH.
Website : http://www.path.org/

Company Profile
PATH drives transformative innovation in pursuit of a bold vision: a world where health is within reach for everyone, no matter where they live. We advance health equity in the belief that no child should die of a preventable disease, that all mothers should have safe births and healthy newborns, and that every community should have the tools it needs to thrive.

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