State of Florida
REGULATORY SPECIALIST I - 64085641
REGULATORY SPECIALIST I - 64085641
Date:May 16, 2018
Location:DORAL, FL, US, 33166
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Requisition No: 36101
Agency: Department of Health
Working Title: REGULATORY SPECIALIST I - 64085641
Position Number: 64085641
Posting Closing Date: 05/18/2018
Department of HealthDivision of Medical Quality AssuranceBureau of EnforcementInvestigative Services Unit-Miami Field Office Open Competitive Opportunity
Full-time Career Service Position
Are you excited about making a difference in public service? The Investigative Services Unit is looking for a positive, enthusiastic and high energy person to join our team. Accept this challenge and you will find yourself at the forefront of health care regulation.
Our staff is dedicated to protecting the people of Florida. Our mission is to protect, promote & improve the health of all people in Florida through integrated state, county, and community efforts. You can help fulfill that mission. This position requires a great deal of computer experience as well as excellent written and verbal communication skills. In addition to regularly assigned duties the person selected for this position will be expected to participate on process improvement teams and offer productive feedback. We strive to maintain continued improvement through innovation, collaboration, accountability, responsiveness and excellence.
Incumbent performs administrative secretarial duties. Work is performed under supervision of manager/supervisor. Responsibilities include secretarial/administrative work that requires advanced communication and secretarial skills.
Monitors and performs accurate indexing, scanning and quality control of investigative documents and case files.
Reviews case preparation and processing, including the compilation of investigative documents into a final investigative report template.
Ensures deadlines are met and cases are processed in accordance with internal timeframes.
Maintains work assignments, production and work flow.
Prepares investigative case reports and correspondence and proofs all written material for office staff, utilizing word processing/typing skills.
Receive incoming case files from which regional office working files and related reference records are prepared.
Copies and prepares all work for transmittal in accordance with policies and procedures.
Maintains current card index and case files for easy access and reference.
Develops and maintains a working knowledge of all appropriate agency computer programs.
Compiles statistics, coordinates information, and produces reports for management.
Assigned Purchasing Card responsibilities.
Position is responsible for the preparation of purchasing and the approval of purchasing.
Maintains purchase orders, invoices and billings, reimbursements request, travel vouchers and daily activity reports.
Acts as the personnel liaison for the office.
Assists investigative staff with orientation and paperwork for employment.
Receives incoming calls, answers routine questions, greets public and makes referrals to appropriate staff member or to other agencies.
Processes all incoming/outgoing mail.
Acts as the property delegate, insuring accurate records are maintained.
Responsible for surplus equipment processing and handling incoming new equipment.
Oversees all supplies, furniture and equipment, including computer needs equipment repairs, forms management and implementation.
Maintains an adequate inventory of forms and office supplies.
Performs other related duties as required.
KNOWLEDGE, SKILLS AND ABILITIES:
Ability to plan, organize and coordinate work assignments; Proficient computer skills to include MS Word, Outlook, Excel and PowerPoint; Knowledge of administrative principles and practices; Knowledge of office procedures and practices; Understands written sentences and paragraphs in work related documents; Talking to others to effectively convey information; Listening to what other people are saying and asking questions as appropriate; Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; Attention to detail; Ability to effectively manage time. Ability to effectively manage time. Ability to maintain responsibilities in an open area where there are continuous interruptions.
PREFERENCE WILL BE GIVEN TO THOSE WHO MEET THE FOLLOWING MINIMUM REQUIREMENTS:
High school diploma or equivalent AND
1-year professional experience to include computer software, data entry, imaging and document preparation.
College education can substitute for the required experience on a year-for-year basis.
7 Tips for Preparing Effective State Applications- Clickhereto learn how to prepare your State of Florida employment application to showcase your knowledge, skills, abilities, and experience.
When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month and year) identifying company name or if unemployed. Incomplete applications will not be considered.
It is unacceptable to use the statement See resume in place of work history.
**All applications for employment must be received via the People First System.
*NOTE: All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida, Employment Application. *
This position requires a security background check and/or drug screening and participation in direct deposit.
Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
Only U.S. citizens and lawfully authorized alien workers will be hired.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere. All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Miami
State of Florida
Website : http://www.myflorida.com
The state is bordered to the west by the Gulf of Mexico, to the north by Alabama and Georgia, to the east by the Atlantic Ocean, and to the south by the Straits of Florida and the sovereign state of Cuba. Florida is the 22nd most extensive, the 3rd most populous, and the 8th most densely populated of the United States. Jacksonville is the most populous city in Florida, and the largest city by area in the contiguous United States. The Miami metropolitan area is the eighth-largest metropolitan area in the United States.